Privacy Policy – SAE Detroit

Rev. 27 June 2018

SAE DETROIT SECTION PRIVACY POLICY

This privacy policy (“Privacy Policy”) describes how SAE Detroit Section (“SAE DS”, “we” or “us”) collects, uses, shares, and retains personal information that you provide to us, or that we collect, when you use our websites or related mobile applications, use SAE DS products and services and complete related forms, participate in SAE DS events, or communicate with one of our customer service representatives (“Personal Data”).

Our Privacy Policy applies to the following websites: https://www.sae-detroit.org and http://www.sae-glc.org

Our Privacy Policy does not apply to websites of any other SAE affiliate, branch, section, chapter, group, or student group, or to websites operated by organizations or groups who associate themselves with SAE DS or those that have hypertext links to or from the SAE DS Sites.

Please note that if you disagree with anything in this Privacy Policy, you must not use the Sites or mobile applications, or provide personal information to us in connection with SAE DS’s products or services.

Data Protection Contact

SAE Detroit Section is located in Farmington Hills, MI, in the United States. You may contact SAE DS’s internal data protection resource if you have any questions or concerns about SAE DS’s policies or practices regarding Personal Data: privacy@sae.org

SAE Detroit Section
28535 Orchard Lake Road, Ste. 200
Farmington Hills, MI 48334

Collection of Personal Information

Information You Directly and Voluntarily Provide to Us.

Membership: If you provide your Personal Data to SAE DS to become a member of SAE DS, or if you sign up to become a registered user of any website operated by SAE DS, you will be required to provide certain information as part of the registration process. This information will include your first and last name, email address, business or home address, and phone number. We may also request that you voluntarily provide other information, such as your year of birth, gender, demographic information, educational background, work experience, or courses or areas of study in which you may be interested and information about your company as it relates to SAE DS’s products, services, and your SAE DS membership. Membership information is used to communicate with you, to design content and activities that we believe would be of interest to you, and to ensure that SAE DS will not violate any applicable U.S. sanctions in providing you access to SAE DS’s goods and services. If you wish to opt-out of receiving these communications from us, please follow the instructions contained in an applicable communication you receive from us and submit a request.

Events and Conferences: SAE DS may host events that include in-person and virtual conferences, training, knowledge sharing and webinars. If you register for a SAE DS event and you are an SAE DS member, we will access the information in your member account to provide you with information and services associated with the event. If you register for one of our events and you are not an SAE DS member, we will collect your first and last name, email address, business or home address, phone number, and the type of business you work for or with, which we will use to provide you with information and services associated with the event.

Publications: We offer various publications and materials through our Sites. These publications and materials are publicly accessible and you can create an account and subscribe to receive these publications and materials. If you are not an SAE DS member and you create an account for this purpose, you will be required to provide certain information as part of your account registration, including your first and last name, email address, and business or home address. You may manage your SAE DS subscriptions by subscribing or unsubscribing at any time. If you have any difficulties managing your subscription or other preferences, please inquire at privacy@sae.org.

Communications with SAE DS: If you communicate or correspond with us by email, through postal mail, via phone or through other forms of communication, we may collect the information you provide as part of those communications. For example, if you respond to a survey request regarding a product or service that you have purchased from SAE DS, or for an SAE DS event that you have attended, or otherwise correspond with us through email, we may collect and store the email address and other personal information you provide with the applicable survey response or correspondence and use it to improve our product or service offerings or to otherwise respond to your inquiry; to notify you of SAE DS conferences, publications, or other services; or to keep a record of your survey responses, complaint, accommodation request, and similar purposes.

Information We Automatically Collect from You.

We may automatically collect information about you when you use the Sites or our services. For example, if you access the Sites through a computer, we will automatically collect information such as your browser type and version, computer and connection information, IP address and standard web log information. If you access the Sites through a mobile device, we may also be able to identify the location of your mobile device. You may choose not to share your location details with us by adjusting your mobile device’s location services settings. For instructions on changing the relevant settings, please contact your service provider or device manufacturer. The information that we automatically collect from you is used to enhance the performance of SAE DS’s Sites.

We may automatically collect information from you when you use the Sites using “cookies” and other similar technologies, such as web beacons. Cookies are small amounts of data that are stored within your computer’s Internet browser and that are accessed and recorded by the websites that you visit so that they can recognize the same browser navigating online at a later time. The cookies are not able to execute code or access other information stored on the computer. Web beacons are transparent pixel images that are used in collecting information about website usage, email response and tracking.

Information that may be collected by cookies when you use the Sites may include, without limitation:

the pages you visit within the Sites;
the date and time of your visit to the Sites;
the amount of time you spend using the Sites;
the Internet Protocol (IP) address used to connect your computer to the Internet; and/or
your computer and connection information such as your browser type and version, operating system and platform.

This information is collected to enhance site performance and end user experience. You can set your browser to reject cookies or to notify you when you are sent a cookie. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.

SAE DS will not associate identifiers from cookies or similar technologies with sensitive identifiers about you, such as race, religion, sexual orientation or health.

Information Collected by Third Parties through Third-Party Links and Content.

The Sites may include links to other websites and other content from third-party businesses and can offer direct interaction with external websites, networks or platforms that are outside SAE DS’s control. These third-party businesses may use cookies, web beacons or other similar technology to collect information about you. SAE DS does not have access to or control over these third parties or the cookies, web beacons or other technology that these third parties may use. We are not responsible for the security, privacy of the information collected by these third parties or the privacy practices of these third parties or the content on any third-party website. You are encouraged to review the privacy policies of the different websites you visit and of the advertisers whose ads you may choose to click while on our Sites.

Information Collected by Third-Party Analytics Services.

We may work with third-party analytics services to help us understand how the Sites are being used, such as tracking the frequency and duration of use of the Sites. We may use Adobe Analytics and Google Analytics, and web analytics services provided by Adobe and Google (“Analytics Tools”) to collect information about your use of the Sites. These Analytics Tools may use cookies to collect information about the content you view, what websites you visit immediately prior to and after visiting the Sites, and your system information and geographic information. The information generated by these cookies about your use of the Sites will be transmitted to and stored by the applicable analytics services. The information collected by these analytics services allows us to analyze your use of the Sites. The Analytics Tools may also transfer this information to third parties where required to do so by law, or where such third parties process the information on their behalf. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of the Sites. If you cancel your SAE DS membership or withdraw your consent for the processing of personal information, SAE DS will not be able to access the personal information processed by third-party analytics. By using the Sites, you consent to the processing of data about you by Adobe and Google in the manner and for the purposes set forth above. You can opt-out of Google Analytics by installing Google’s opt-out browser add-on, and out of interest-based Google ads using Google’s Ads Settings.

Information You Provide to Payment Processors.

All payments made to SAE DS are processed within 2-5 business days and credit card data expunged.

Personal Information Provided by Third Parties.

We may receive personal information about individuals from third parties. Our third-party partners may also share your personal information with SAE DS when you sign up for events, training courses or other activities through the applicable partner.

Use, Sharing and Retention of Personal Information

How We Use Your Information.

SAE DS uses personal information for the purposes described at the time of collection, to provide membership benefits and other services to you, including order processing or membership applications, or registering you for events, and to otherwise process your requests or address your inquiries, and to report to others about whether you are a member or not. SAE DS also uses your information, as permitted by law, to provide you with information about SAE DS, our products and services or other products and services in which we believe you may be interested. If you are a member or registered user, we may email you about products and services that we believe may be of interest to you. If you wish to opt-out of receiving these emails from us, please follow the instructions contained in an applicable email you receive from us, which will allow you to opt-out of receiving these types of email communications from us. We may also use your personal information to tailor your experience at our Sites, to compile and display content and information that we think you might be interested in, and to provide you with content according to these preferences. SAE DS may also use this information to help us understand our members’ needs and interests, to better tailor our products and services to meet your needs.

How We Share Your Information with Third Parties.

Except as set forth in this Privacy Policy or when specifically agreed to by you, we will not disclose personal information we gather from you to third parties unless SAE DS is required to share this information to complete your request or for legitimate business purposes. SAE DS shares personal information in the following circumstances:

Third-Party Service Providers. We may share your information with vendors or third parties who deliver or provide goods and services or otherwise act on behalf of or at the direction of SAE DS. These third parties may include, for example, our third-party technology providers and event providers and partners, product-fulfilment companies, product survey providers and third-party event hosts, hotels for conference registrants, sponsors, co-sponsors and exhibitors. These third-party service providers will only have access to the information needed to perform these limited functions on our behalf. If you do not wish to have your information included in an attendee list or to receive information from sponsors, co-sponsors and/or exhibitors, you can express your preferences when you register for events or you may contact SAE DS directly at privacy@sae.org.

SAE DS Events. If you are an event attendee, speaker, or sponsor, certain items of your information may be included in the event roster, which will be publicly disclosed, and may also be shared with third-party event sponsors and exhibitors. Further, by registering and attending a SAE DS event, you agree irrevocably, with no compensation to you, that SAE DS or any third party who is acting on SAE DS’s behalf may create images, videos and/or sound recordings of you (“works”) at the event for marketing purposes. This grant of rights in the works also includes the rights to adapt, reproduce, distribute, perform, make available to the public, broadcast, retransmit or sublicense the works to SAE DS’s affiliates. This grant of rights in the works also includes all current and future media and is not restricted to time or territory.

Response to Subpoenas, Court Orders, Government Requests or to Protect Rights and to Comply with Our Policies. To the extent permitted by law, we will disclose your information to government authorities or third parties if: (a) required to do so by law or regulation, or in response to a subpoena or court order or any other enforceable governmental request or order; (b) we believe in our sole discretion that disclosure is reasonably necessary to protect against fraud, to protect the property or other rights of us or other users, third parties or the public at large; or (c) we believe that you have abused the Sites by using them to attack other systems or to gain unauthorized access to any other system, to engage in spamming or otherwise to violate applicable laws. You should be aware that, following disclosure to any third party, your information might be accessible by others to the extent permitted or required by applicable law.

Information for Individuals Located in the European Union.

Legal Basis for the Processing of Personal Information from European Union (EU) Residents and Citizens

If you reside within or are a citizen of the EU, our processing of your personal information will be legitimized as follows:

(i) Whenever we require your consent for the processing of your personal information such processing will be justified pursuant to Article 6(1) lit. (a) of the EU General Data Protection Regulation 2016/679 (“GDPR”). This article in the GDPR describes when processing can be done lawfully.

(ii) If the processing of your personal data is necessary for the performance of a contract between you and SAE DS or for taking any pre-contractual steps upon your request, such processing will be based on GDPR Article 6(1) lit. (b).”). If this data is not processed, SAE DS will not be able to execute the contract with you.

(iii) Where the processing is necessary for us to comply with a legal obligation, we will process your information on basis of GDPR Article 6(1) lit. (c), for example complying in the fields of employment law.

(iv) And where the processing is necessary for the purposes of SAE DS’s legitimate interests, such processing will be made in accordance with GDPR Article 6(1) lit. (f), for example to detect fraud.

Transferring Personal Data from the EU to the United States of America (US):

SAE DS has its headquarters in the United States. Information we collect from you will be processed in the US. The US has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR). A finding of “adequacy” in short means that the European Commission has decided that this country outside the EU ensures an adequate level of data protection. SAE DS relies on derogations as set forth in Article 49 of the GDPR as the United States has no “adequacy” decision and no other safeguards under the GDPR are in place (for example binding corporate rules on the transfer outside the EU). In particular, SAE DS collects and transfers to the US personal data only: with your explicit consent; to perform a contract with you; in a manner that does not outweigh your rights and freedoms. If this data is not processed and transferred, SAE DS will not be able to execute the contract with you or you will not have access to any or all of the benefits and features associated with your transaction. SAE DS endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with SAE DS and the practices described in this Privacy Policy. SAE DS also minimizes the risk to your rights and freedoms by not collecting or storing sensitive information about you.

European Union Data Subject Rights

The EU GDPR and other countries’ privacy laws provide certain rights for data subjects (these are persons that can be identified).

This Privacy Policy is intended to provide you with information about what personal data SAE DS collects about you and how it is used.

If you wish to confirm that SAE DS is processing your personal data, or to have access to the personal data SAE DS may have about you, or have other questions, please contact us at privacy@sae.org.

You may also request information about the purpose of the processing; the categories of personal data concerned; who else outside SAE DS might have received the data from SAE DS; what the source of the information was (if you did not provide it directly to SAE DS); where the personal data is stored and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by SAE DS if it is inaccurate. You may request that SAE DS erase that data or cease processing it, subject to certain exceptions. You may also ask SAE DS for your personal data to be supplemented or updated, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. You may withdraw your consent for the processing of personal data or the further processing of personal data by SAE DS at any time. You may also request that SAE DS cease using your data for direct marketing purposes. In many countries (including EU countries), you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how SAE DS processes your personal data. When technically feasible, SAE DS will—at your request—provide your personal data to you or transmit it directly to another controller. You have the right to receive your personal information in a structured and standard format.

In addition to the information contained in this Privacy Policy, you may be provided with additional and contextual information concerning particular services or the collection and processing of your personal data upon request.

Reasonable access to your personal data will be provided at no cost to SAE DS members, conference attendees and others upon request made to SAE DS at privacy@sae.org. If access cannot be provided within a reasonable timeframe, SAE DS will provide you with a date when the information will be provided. If for some reason access is denied, SAE DS will provide an explanation as to why access has been denied.

Security of Your Information.

SAE DS uses reasonable physical, technical and administrative measures to safeguard personal information you provide through the Sites or in connection with SAE DS’s products and services. Please be aware that no data transmission over the Internet can be guaranteed to be 100% secure. As a result, SAE DS cannot guarantee or warrant the security of any information you transmit on or through the Sites and you do so at your own risk.

Data Storage and Retention.

Your personal data is stored by SAE DS on its servers, and on the servers of the database management services SAE DS engages, located in the United States. SAE DS retains data for the duration of the customer’s or member’s business relationship with SAE DS and otherwise as required under applicable law. Personal data will be kept for no longer than is necessary for the purposes for which your personal data are processed. We will retain your personal data as long as you are an SAE DS member or require our services so that we can provide these services to you. With regard to product satisfaction survey results, SAE DS will retain your personal data for up to twenty-four (24) months to help improve our product and service offerings.

If you are located in or a citizen of the EU, at the moment you cancel your SAE DS membership or withdraw your consent for the processing of your personal information, all your personal data received and stored are erased if no longer needed by us, unless we are required to retain this personal data by law or to comply with our regulatory obligations. In such a case, we will only keep this personal data for as long as necessary. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact our data privacy resource at privacy@sae.org.

Children.

SAE DS is a professional membership association and the Sites are not directed to children under the age of 13. SAE DS does not knowingly collect personally identifiable data from persons under the age of 13 (COPPA – The Children’s Online Privacy Protection Act). If you are a parent of a child under 13, and you believe that your child has provided us with information about him or herself, please contact us at privacy@sae.org.

Modifications to this Privacy Policy.

From time to time, SAE DS may need to update or modify this Privacy Policy, to reflect changes in our business practices, data collection practices or organization. We reserve the right to amend this Privacy Policy at any time, for any reason, without sending the Privacy Policy to you, other than the posting of the amended Privacy Policy on the Sites, or, if you have provided your email address to us, sending you an email notifying you of the amended Privacy Policy. It is strongly recommended to check the Sites often, referring to the date of the last modification listed at the top. We will in any case not reduce your rights under this Privacy Policy without your explicit and informed consent. If you do not agree to the changes, you should discontinue your use of the Sites, and cease providing personal information to us, prior to the time the modified Privacy Policy takes effect. If you continue using the Sites or provide personal information after the modified Privacy Policy takes effect, you will be bound by the modified Privacy Policy.

Questions, Concerns or Complaints

If you have any questions or concerns about this Privacy Policy, please contact SAE DS’s data protection resource at privacy@sae.org.